This Privacy Policy explains how Prospecta BuildX India Pvt. Ltd. ("Prospecta BuildX", "we", "us" or "our") collects, uses, stores, shares and protects personal data when you visit or interact with our website, currently located at prospectabuildx.com, and any related pages, contact forms, enquiry tools and digital communications that link to this policy (collectively, the "Website").
Prospecta BuildX is a construction and EPC-focused business and uses the Website primarily to present company information, services, projects and contact channels, and to receive business enquiries. We aim to process personal data in accordance with applicable laws, including the Digital Personal Data Protection Act, 2023 and other laws that may apply based on the location of the user, the services requested and the manner in which the Website is used.
Information you submit directly. This may include your name, company name, designation, email address, phone number, city or state, project location, service interest, project requirements, budget or timeline information, and any message, file or document you choose to send to us through contact forms, email, WhatsApp links or other enquiry channels.
Information collected automatically. When you browse the Website, we may collect limited technical information such as your IP address, device type, browser type, operating system, approximate location derived from IP, referring website, pages visited, date and time of access, and interactions with the Website.
Cookie and similar technology data. We may use cookies, pixels, tags, scripts, local storage objects or similar technologies to keep the Website functioning, improve user experience, understand traffic patterns, protect the Website, and measure the effectiveness of content or campaigns.
Information from third parties. We may receive business contact details or lead-related information from social media pages, business directories, referral partners, analytics providers or publicly available sources where permitted by law.
We may use personal data to: Respond to enquiries and requests. This includes contacting you, arranging meetings, understanding project needs, preparing proposals, and taking pre-contract steps at your request. Operate and improve the Website. This includes administration, troubleshooting, analytics, performance monitoring, user experience improvement and content optimisation. Manage business relationships. Where you become a client, vendor, consultant, referral partner or other business contact, we may use your details to communicate, maintain records and manage the relationship. Send updates and marketing communications. Where permitted by law, we may send newsletters, project updates, service announcements, invitations or similar communications. You may opt out of non-essential marketing messages at any time. Protect rights and security. This includes fraud prevention, misuse detection, enforcing Website terms, securing systems, and protecting the rights, property and safety of Prospecta BuildX, users and third parties. Comply with law and legitimate business needs. This includes record-keeping, compliance, legal claims, audits, internal reporting, insurance, professional advice and other lawful purposes.
Where consent is required under applicable law, we will seek your consent before or at the time of collection and explain the categories of personal data involved, the purpose of processing, and the ways available to exercise your rights or raise a grievance. Where permitted by law, we may also process personal data for lawful and reasonable business purposes, to take steps requested by you before entering into a contract, to meet legal obligations, to protect our rights, or for other uses that are authorised without separate consent. If you withdraw consent where consent is the basis of processing, we will stop the relevant processing within a reasonable time unless we are permitted or required by law to retain or continue using the data for a valid purpose.
The Website may use the following categories of cookies or similar tools: Strictly necessary tools. These help the Website function securely and correctly. Preference tools. These remember language, display or form preferences where enabled. Analytics tools. These help us understand traffic, popular pages and overall Website usage trends. Campaign or social media tools. These may be used if we run advertising, embedded social media content or campaign tracking in the future. You can usually control cookies through your browser settings. Where required by law, the Website should also provide a cookie banner or preference centre that allows you to accept, reject or manage non-essential cookies.
We do not sell personal data. We may share personal data only on a need-to-know basis with: Website and IT service providers. For example, hosting providers, CMS vendors, form tools, email tools, analytics providers, cloud storage providers and security vendors. Professional advisers. Such as lawyers, auditors, accountants, insurers or consultants who are bound by confidentiality or professional obligations. Group entities, management or authorised representatives. Where necessary for business administration, reporting, lead management or project coordination. Government authorities, regulators or law enforcement. Where disclosure is required by law, legal process, regulatory request or for the protection of rights and safety. Parties involved in a business reorganisation. Such as a merger, acquisition, restructuring, financing or sale of assets, subject to appropriate confidentiality safeguards.
The Website and related tools may be hosted or supported using service providers located inside or outside India. As a result, personal data may be stored, processed or accessed in more than one jurisdiction. Where personal data is transferred across borders, Prospecta BuildX will take reasonable steps to use service providers and safeguards that are appropriate for the nature of the data and the applicable legal requirements. If a law restricts transfer of specific personal data to a particular country or territory, we will comply with that restriction.
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, or for longer where needed to comply with law, manage a contractual or prospective business relationship, resolve disputes, protect legal rights or maintain necessary business records. For example, enquiry records may be retained for follow-up, proposal preparation, internal analysis and relationship management, while system logs, security records and legal documents may be retained for different periods depending on operational and legal needs. When personal data is no longer required, we will delete, anonymise or securely archive it in accordance with our retention practices and applicable law.
We use reasonable technical, organisational and administrative measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. These measures may include access controls, role-based permissions, secure hosting, backups, anti-malware tools, encryption in transit where appropriate, vendor management and internal process controls. No Website, transmission method or storage environment can be guaranteed to be completely secure, and therefore we cannot promise absolute security.
Subject to applicable law and verification of your identity, you may have the right to: request a summary of the personal data we process about you and the processing activities related to it; request correction, completion or updating of inaccurate or incomplete data; request erasure of personal data that is no longer needed, where erasure is available under law; withdraw consent for processing that is based on consent; object to or opt out of certain marketing communications; and raise a grievance regarding our handling of your personal data. To exercise any of these rights, please contact us using the details in the Contact and Grievance section below. We may request information necessary to verify your identity and process your request safely.
The Website is intended for business, professional and general informational use and is not directed to children. We do not knowingly collect personal data from children through the Website. If we learn that personal data of a child has been submitted without appropriate authorisation, we will take reasonable steps to delete or restrict it in accordance with applicable law.
The Website may contain links to third-party websites, map tools, social media pages, messaging platforms or other services that we do not control. When you follow those links or interact with those services, your information will be governed by the privacy policies and terms of those third parties, and we encourage you to review them.
We may update this Privacy Policy from time to time to reflect changes in law, technology, our Website, our data practices or our business operations. When we make material changes, we will update the 'Last updated' date and may also provide additional notice through the Website where appropriate.
If you have questions, rights requests or privacy-related grievances, you may contact:
Until a separate privacy or grievance contact is designated, privacy requests may be sent to the above email address with the subject line 'Privacy Request' or 'Privacy Grievance'. If a supplemental privacy notice is published for a specific project, campaign, job application, vendor portal or other service, that supplemental notice will apply in addition to this policy.